Privacy & Data Protection Policy

1. Identity of the Data Controller

The data controller responsible for the processing of your personal information collected via our website, direct commercial communications, and corporate engagements is:

• Company Name: TUBI LTD
• Companies House Registration Number: 07569392
• Registered Jurisdiction: England and Wales
• Registered Office: 5 Dale Road, Reading, Berkshire, England, RG2 0AT
• Contact Email: privacy@tubiltd.co.uk

2. Principles of Data Processing

TUBI LTD adheres strictly to the fundamental principles established under Article 5 of the UK GDPR. We guarantee that your personal data is:

• Processed lawfully, fairly, and in a transparent manner in relation to the data subject.
• Collected only for specified, explicit, and legitimate commercial purposes.
• Adequate, relevant, and limited to what is strictly necessary in relation to those purposes.
• Accurate and, where necessary, kept up to date.
• Retained in a form which permits identification of data subjects for no longer than is necessary.
• Processed in a manner that ensures appropriate security of personal data, including protection against unauthorized processing, loss, or destruction.

3. Information We Collect

We may collect and process the following categories of information:

A. Information Provided Voluntarily

• Contact Details: Full name, corporate email address, business telephone number, and job title when submitting an inquiry or contract proposal.
• Commercial Communications: Records of correspondence, inquiries, proposal submissions, and feedback dispatched to our executive office.

B. Automatically Collected Technical Data

• Device & Network Data: IP address, browser type and version, time zone setting, operating system, and platform.
• Usage Data: Uniform Resource Locators (URLs) visited, page interaction information, navigation pathways, and download errors.

4. Legal Bases for Processing

Under UK data protection law, we process personal information under the following lawful bases:

• Contract Performance: Where processing is necessary for entering into or fulfilling commercial contracts and advisory agreements.
• Legal Obligations: Compliance with statutory duties under the UK Companies Act 2006, HMRC tax reporting, and anti-money laundering (AML) directives.
• Legitimate Interests: Operating and improving our corporate services, securing website infrastructure, and communicating with enterprise partners.
• Consent: Where explicit consent has been provided for specific marketing or optional analytical cookies (which may be revoked at any time).

5. Information Sharing and Disclosure

TUBI LTD does not sell, trade, or rent personal data to third parties. Data may only be shared with:

• Authorized professional advisers, including legal counsel, auditors, and accountants bound by confidentiality.
• UK public and statutory bodies (e.g., Companies House, HM Revenue and Customs) when mandated by applicable law.
• Trusted technical infrastructure and hosting service providers under binding Data Processing Agreements (DPAs).

6. Cookies & Tracking Technologies

Our website uses minimal, necessary cookies to ensure secure operation and optimal layout rendering:

• Strictly Necessary Cookies: Essential for site navigation, security token validation, and interface responsiveness.
• Functional Preferences: Retaining accessibility preferences and state between page visits.

You can adjust your browser settings to refuse all or some cookies. If you disable cookies, the core information on our website remains fully accessible.

7. Data Retention Period

Personal information will be retained only for as long as necessary to fulfill the purposes for which it was collected, or to satisfy legal, regulatory, accounting, or reporting requirements under English law. General business inquiry records are typically retained for up to 24 months, while statutory contract and accounting records are maintained for 7 years in compliance with HMRC standards.

8. Your Statutory Rights (UK GDPR)

As a data subject, you possess the following enforceable rights:

• Right of Access: Request confirmation and a copy of the personal data held about you.
• Right to Rectification: Request correction of inaccurate or incomplete information.
• Right to Erasure ("Right to be Forgotten"): Request deletion of your personal data where retention is no longer legally justified.
• Right to Restrict Processing: Request suspension of data processing in specified circumstances.
• Right to Data Portability: Obtain your data in a structured, commonly used machine-readable format.
• Right to Object: Object to processing carried out under legitimate interest or direct marketing.

9. Contact & Supervisory Authority

If you have questions regarding this Privacy Policy or wish to exercise any of your data protection rights, please contact our Data Protection Officer:

TUBI LTD
Attention: Data Protection & Corporate Governance
5 Dale Road, Reading, Berkshire, England, RG2 0AT
Email: privacy@tubiltd.co.uk

You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk if you believe our data processing violates applicable legislation.